IRONMAN 70.3 Western Sydney

Key Dates:

	Flex90 Entered by 31 December 2023	After Flex90 Entered after 31 December 2023
Defer to 2025	8 August 2024	Not Applicable
Transfer to a 2024 event	8 August 2024 *No transfer fee	8 August 2024 *$70 transfer fee
45% refund for athlete withdrawal	26 May 2024	26 May 2024
22% refund for athlete withdrawal	15 September 2024	8 August 2024
	All dates refer to 11:59pm AEDT

Oceania Deferral Program

For eligible Individual Entries only

Defer your entry fee to the following year – 2025 IRONMAN 70.3 Western Sydney.

Deferrals are only available for individual entries and athletes who elect to defer their entry forfeit any Athlete Withdrawal eligible refund. The Deferral Program is not available to athletes who have transferred or deferred into this event; or entered the event through the use of an Event Credit, partially paid payment plan, promo entry or complimentary (100% discounted) entry. All deferrals are final.

Requests to defer must be submitted through the Oceania Deferral Program on or before the dates listed above.

Apply to Defer >

Full Oceania Deferral Terms & Conditions >

Oceania Transfer Program

For eligible Individual Entries only

Transfer your entry to another IRONMAN or IRONMAN 70.3 in the Oceania Region.

If there is an increase in entry fee, you will be required to pay the difference or if there is a reduction in entry fee this is not refundable. The Oceania Transfer Program is not available to athletes who have transferred or deferred into this event or entered the event through the use of an Event Credit, partially paid payment plan, promo entry or complimentary (100% discounted) entry. All transfers are final.

Requests to defer must be submitted through the Oceania Transfer Program on or before the dates listed above.

Apply to Transfer >

Full Oceania Transfer Terms & Conditions >

Oceania Athlete Withdrawal Program

If you cannot participate in the event for any reason, entry fee refunds are available in accordance with the above stated Athlete Withdrawal dates only. After the stipulated dates, entry fees are non-refundable for withdrawals initiated by the athlete. Requests for refunds must be notified to the organiser in writing via email at westernsydney@ironman.com.

Additional purchases paid for at the time of entry (if any) which are paid by the Event Operator to a third-party are not refundable. These non-refundable additional purchases include:  

• Nirvana Packages (please contact Nirvana directly) 
• Pre-purchased photo packs (please contact Sportograf directly) 
• AusTriathlon One-Day Licence (may be refundable prior to the event where Event Operator has not incurred the cost) 

Your options regarding refunds for merchandise purchased during registration are outlined in the Online Stores Terms and Conditions available via au.ironmanstore.com/pages/terms-conditions. Please note that refunds are not offered for change of mind merchandise purchases. 

Active Refund

ACTIVE Refund is an optional purchase which may make your registration fee, and certain additional purchases, eligible for a refund if you are no longer able to attend your event for any reason (subject to the ACTIVE Refund Terms and Conditions). ACTIVE Refund requests must be submitted via the ACTIVE Refund website no less than midnight 48 hours prior to the activity start date. If available for your event registration, you will see the option to purchase ACTIVE Refund during check-out of your registration. Please note this program is run exclusively through ACTIVE Refund and all questions regarding ACTIVE Refund should be directed to support@active.com.

31 Dec 2023	Register by 11:59pm AEST to secure Free Deferral
28 Jul 2024	Register by 11.59pm to ensure your name is printed on our official event name tee available for purchase at the Official IRONMAN Merchandise Store
18 Aug 2024	Register by 11:59pm AEDT to receive personalised race kit with name on bib
15 Sept 2024	Late entries after 11:59pm AEDT will need to check in at the help desk to be allocated a bib number onsite and pick up race pack.

ACTIVE Refund is an optional purchase which may make your registration fee, and certain additional purchases, eligible for a refund if you are no longer able to attend your event for any reason (subject to the ACTIVE Refund Terms and Conditions). ACTIVE Refund requests must be submitted via the ACTIVE Refund website no less than midnight 48 hours prior to the activity start date. If available for your event registration, you will see the option to purchase ACTIVE Refund during check-out of your registration. Please note this program is run exclusively through ACTIVE Refund and all questions regarding ACTIVE Refund should be directed to support@active.com.

2024 IRONMAN 70.3 Western Sydney Terms & Conditions

2024 IRONMAN 70.3 Western Sydney Athlete Waiver

• Prices are inclusive of GST. 
• This payment will be processed by ACTIVE Network in the United States. Some banks may charge a small transaction fee according to their policies. This fee is not charged by ACTIVE Network or IRONMAN. Please contact your bank for further information. 
• There will be an automatic increase to Tier 5 pricing at 11:59pm (AEST) on Sunday 18 August 2024 if this Tier is not reached prior.
• Pricing is inventory-based according to slot quantities and will automatically increase when capacity has been filled.
• Minimum age 18 years as at Race Day.
• All athletes must have a AusTriathlon membership to race. Existing AusTriathlon members enter using the AusTriathlon Annual Member category and it will automatically validate your AT membership through the registration process. All general entries must pay a one day race membership during the registration AUD$32.77 (Inclusive of GST). This ODL provides Personal Accident insurance for accidental death and permanent injuries while competing in the event (up to a maximum of $25,000) and Public liability insurance for property damage or injuries caused by you to others during the race. Please note this ODL does not provide coverage for: bikes, personal property damage, your out-of-pocket medical expenses or loss of income. To upgrade your level of insurance and/or for more details see: https://www.triathlon.org.au/join-austriathlon/

 Additional information

• The 2024 Athlete Waiver is available to download here.
• All athletes must use a unique email address when registering for this event. You will create an Active.com profile when you register for the first time. This will provide you with an ACTIVE.com account which will be used for all future entries.
• All athletes including all Relay Team Members must complete the onsite Check-In procedure. Any athlete who does not Check-In will not be eligible to race.

Please note: This event takes place in Penrith, Western Sydney, New South Wales, Australia. It is each athlete’s sole responsibility to ensure that they can attend (including Athlete Check-In during specified times) and compete in the event on the day. Other than as provided for in the Athlete Withdrawal program set out above, no further remedies will be provided for change of mind, change of personal circumstances (including work conflicts), or injury.

If you decide to withdraw at the event after collecting your race kit at Check-In, please advise Event Information onsite and hand your timing chip in. If you need to withdraw on race day, your details must be recorded by the Drop Out Clerk located at Event Information.

Step One: Team Captain Registration - When registering as team captain, you will be required to create a team name and password.  Once you have successfully entered as team captain, please inform your team mate/s of the team name and password.

Step Two: Team Member Registration - When the second and/or third member registers, they are required to register by selecting 'Team Member' on the registration form. As part of their registration process, they will be asked to join a team, and here they will need to search for your team by name, then enter the password.

• Bragging Rights!
• Race Number & Race Kit
• Street Gear Bag
• Closed Roads Course
• Timed Race Results
• Medical Support
• Aid Stations
• Post event recovery area with food, drink & massage
• Volunteer support
• Finisher Gym Towel
• Finisher Medal
• And an experience you'll never forget

• *All athletes must hold either a AusTriathlon year-round membership or a AusTriathlon One-Day Licence to race. An ODL can be purchased at the checkout for $13.66. 
• Prices are inclusive of GST. 
• This payment will be processed by ACTIVE Network in the United States. Some banks may charge a small transaction fee according to their policies. This fee is not charged by ACTIVE Network or IRONMAN. Please contact your bank for further information. 

Athlete Withdrawals

 

Athletes are not permitted to transfer their entry to another athlete. Please note it is prohibited for someone else to compete under your name or for you to compete under someone else's name. This will result in suspension from your National Triathlon Federation and banning of both parties from future IRONMAN Oceania/Multi Sport Tri races.  

Oceania Athlete Withdrawal Program  

If you cannot participate in the event for any reason, entry fee refunds are available in accordance with the below stated Athlete Withdrawal dates only. After the stipulated dates, entry fees are non-refundable for withdrawals initiated by the athlete. Requests for refunds must be notified to the organiser in writing via email at westernsydney@ironman.com  

ELIGIBLE ATHLETE WITHDRAWAL REFUNDS   

Where eligible, please allow up to 30 business days for your refund to be processed. The refund is automatically issued to the credit card originally used to pay for the registration. If this card has since been cancelled or has expired, it is the athlete’s responsibility to notify our customer service team when requesting the eligible refund.  

• 45% of entry fee refundable for athlete withdrawal requests made up to 11:59pm (AEST) 22 MAY 2024. 

• 22% of entry fee refundable for athlete withdrawal requests made up to 11:59pm (AEST) 8 AUGUST 2024. 

 ** The following additional purchases paid for at time of entry (if any) will be refunded in addition to the entry fee: Triathlon Australia One Day Race Licence. Any other additional purchases, already paid for on your behalf by IRONMAN to a third-party service provider such as Sportograf (Official Event Photographer) photo packages, medal engraving, are not refundable.  

*** Athletes who have deferred into this event from a previous year, transferred into this event, entered through the use of an Event Credit, partially paid payment plan, promo entry or complimentary (100% discounted) entry are not eligible for athlete withdrawal refund.  

Alternative Option Available to All 

Transfer your Entry to a Different Category   

Athletes can request to transfer their entry from an Individual to a Relay Team or vice versa; or individual to Sprint Triathlon or vice versa up until such time as that category is sold out, subject to the following terms:   

• To request a transfer from one category to another, athletes must email the customer service team at westernsydney@ironman.com on or before 15 SEPTEMBER 2024. After this date, such requests can only be made at the Help Desk at Check-in see Event Schedule. 

• If transferring into a Relay Team, email must contain Relay Team name, chosen team password, team category (male team, female team or mixed team) and relay leg the individual will be competing in.  

• Individual 70.3 to Relay Team - Where an Individual 70.3 athlete requests to transfer to a Relay Team and space is available, the athlete is required to pay the difference in entry fees between the two categories.  

• Relay Team to Individual 70.3 - Where an Individual from a Relay Team requests to transfer to an Individual and space is available, the difference in entry fees will not be refunded.  

• Sprint Triathlon to Individual 70.3– Where a Sprint Triathlon athlete requests to transfer to an Individual 70.3 and space is available, the athlete is required to pay the difference in entry fees between the two categories.  

• Individual 70.3 to Sprint Triathlon – Where an Individual 70.3 athlete requests to transfer to the Sprint Triathlon and space is available, the difference in entry fees will not be refunded.  

• Sprint Triathlon to Relay Team – Where a Sprint Triathlon athlete requests to transfer to a Relay Team and space is available, the athlete is required to pay the difference in entry fees between the two categories.  

• Relay Team to Sprint Triathlon - Where an Individual from a Relay Team requests to transfer to the Sprint Triathlon and space is available, the difference in entry fees will not be refunded.  

Please note: This event takes place in Penrith, New South Wales, Australia. It is each athlete’s sole responsibility to ensure that they can attend (including Athlete Check-In during specified times) and compete in the event on the day. Other than as provided for in the Athlete Withdrawal program set out above, no further remedies will be provided for change of mind, change of personal circumstances (including work conflicts), or injury. 

If you decide to withdraw at the event after collecting your race kit at Check-In, please advise Event Information onsite and hand your timing chip in. If you need to withdraw on race day, your details must be recorded by the Drop Out Clerk located at Event Information.  

Athlete Withdrawals

For eligible all event categories

If you (or registered minor, as applicable) cannot participate in the event for any reason, no refunds, transfers or deferrals are available. If the minor wishes to withdraw from the event, the event organiser must be notified in writing via email at westernsydney@ironman.com. Any other additional purchases, already paid for on your behalf by IRONMAN to a third party service provider, are also not refundable.

Your entry (or registered minor, as applicable) is not transferable to another person or minor. Any attempt to transfer the entry or allow another person to participate under your (or registered minor, as applicable) name may result in cancellation without refund and disqualification from participating in future Operator events.

Please note: This event takes place in Penrith, New South Wales, Australia. It is each athlete’s sole responsibility to ensure that they can attend (including Athlete Check-In during specified times) and compete in the event on the day. Other than as provided for in the Athlete Withdrawal program set out above, no further remedies will be provided for change of mind, change of personal circumstances (including work conflicts), or injury.

Where the athlete is a minor, any athlete withdrawal request must be made by the authorised adult who completed the entry on that athlete’s behalf.

If the athlete decides to withdraw at the event after collecting your race bib at Check-In, please advise Event Information onsite. 

What to bring?
Don’t forget to bring goggles, towel, helmet, bike, shoes, socks and shorts and most importantly a drink bottle full of water to keep them hydrated.  

What will I receive?
Every participant will receive an IRONKIDS event bib, t-shirt, random draw prize entry, recovery food and finishers medal! 

How are IRONKIDS identified on course?
All IRONKIDS participants will have an IRONKIDS event bib to safety pin on the front of their t-shirt.  

What happens on the day?

IRONKIDS are to Check-In (with a parent/guardian) on Race day between 7:00-8:00am Saturday 21 September at SIRC. 

IRONKIDSs and adult/guardian are to go to Transition with their Helmets & Bike, Shoes & Socks, IRONKIDS T-shirt & Event Bib and water bottle for a visual safety check by the Technical Officials (Referee’s) and racked within their assigned age group rows. 

IRONMAN Staff, Technical Officials and Volunteers are available to explain how transition works and will be in transition and around the course during the event to assist the IRONKIDS wherever required.  

On exit of Transition, all IRONKIDS will receive their “body marking (number)” on their right forearm – this is compulsory for safety reasons and to assist with identifying everybody participating in the event. 

Next IRONKID’s participants are to head to the startline for their fun warmup and briefing at 08:20. 

Post warm up and briefing, IRONMAN staff will call an age group and gender one at a time into the Start Pen. IRONKIDS will be let off in groups of approximately 6 at a time onto the course. 

Post-event parents and guardian must meet their child at the finish line exit after recovery, as they won’t be allowed to wander out of the finish area otherwise.  Random Draw Prizes will be presented directly after the last finisher. 

All participants will be able to collect their personal items out of transition once the last bike is back from the course. The Transition area will only be open post last bike into Transition so please endeavour to collect your items as soon as possible. 

Where do I need to be on the day? 

• Sydney International Regatta Centre

The most important thing to remember?
Have fun! 

What happens if I withdraw?
Just let a member of our IRONMAN team know so we can account for everybody. For this event, there are no refunds, transfers or deferrals available. 

We would LOVE your help and assistance with IRONKIDS check-in and Marshal locations for Saturday 21 September 2024. It’s a great opportunity to watch your kids having the best time of their life whilst giving back to your local community. 

Parents are encouraged to assist the IRONKIDS pre-event with check-in, bike racking and numbering at the Transition area. You can then escort them down to the start for the warm-up

Post-event and presentations at the Finish Line we also require parents to assist in collecting all the children’s belongings from transition as soon as possible so we can reset the area for IRONMAN 70.3 bike racking at 10am.  

IRONKIDS Transition will close and be reset at 9:15am. We appreciate your support.